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Faculty Communication Templates
Ready-to-use emails for announcing WCAG accessibility requirements. Professional, empathetic communication that addresses common objections.
6 Email Templates
Copy-Paste Ready
FAQ Responses Included
Why Faculty Communication Matters
The April 2026 ADA Title II deadline is creating anxiety among faculty who fear massive additional workload. Poor communication can lead to:
- Faculty panic - "I have to redo 10 years of course materials!"
- Active resistance - "I'll just delete all images from my slides"
- Misinformation - "Accessibility means I can't use LaTeX"
- Department-wide delays - Faculty avoidance stalling progress
These templates help you communicate clearly that:
- IT is handling the heavy lifting - Not faculty
- Automated tools do 90% of the work - Not manual labor
- Time commitment is ~30 minutes per course - Not 40 hours
- Existing workflows don't change - LaTeX still works, slides still work
How to Use These Templates
- Customize bracketed text - Replace [DEPARTMENT], [DATE], [YOUR NAME], etc. with your details
- Adjust tone for your culture - Some departments prefer formal, others casual
- Send in sequence - Initial announcement Timeline Reminders Celebration
- Use FAQ as living document - Post on website, update as new questions arise
Communication Best Practices
- Start early: 6-9 months before deadline reduces panic
- Lead with empathy: Acknowledge faculty concerns before solutions
- Be specific: "30 minutes per course" beats "minimal time required"
- Show, don't tell: Pilot courses demonstrate it's really painless
- Address objections proactively: Don't wait for faculty to ask "But what about LaTeX?"
- Celebrate progress: "We're 47% done!" beats "Still 53% to go"
- Make help visible: Repeat support resources in every communication
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